As a leader, you are constantly inundated with information: dense industry reports, long email chains from legal counsel, competitor announcements, and detailed project updates. Your most valuable asset is time. This is where AI can deliver an immediate, tangible return.

The Strategy: Summarization and Extraction

You can use a public AI chatbot (like Google's Gemini or ChatGPT) to act as a personal analyst. The workflow is simple: you provide raw text and ask the AI to extract exactly what you need.

Example Scenario: You've just received a 30-page market research report on commodity price trends. You don't have time to read it before your next strategy meeting.

Example Prompt:

"Act as a senior business strategist. I am providing you with a full market research report on commodity prices.

Your Task: Read the entire report and provide me with a 3-bullet point executive summary. Each bullet point should identify a major trend and explain its direct business implication for a construction and materials company.

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REPORT TEXT:

[Paste the entire text of the 30-page report here] ---"

⚡️ The Copilot Advantage: From Copy-Paste to Single-Click

This copy-paste workflow is a powerful personal productivity hack. However, it requires you to manually copy data, which is slow and introduces security risks if the data is sensitive.

The next level is using an integrated tool like Microsoft Copilot. Because it's already inside your M365 environment, you could simply point it to the report stored in SharePoint and ask: "Summarize this document, focusing on the implications for our construction division." This is faster, more secure, and the ideal state for an enterprise. Using the manual method first helps you understand the value of AI, building the business case for adopting these integrated tools.