Meetings are essential, but the follow-up can be a drag. Manually re-listening to a recording or deciphering your own scribbled notes to find decisions and action items is inefficient. Modern meeting tools like Microsoft Teams, Google Meet, and Zoom can generate a full, automated transcript of your meeting. This transcript, while messy, is a perfect input for an AI.

The Strategy: Extracting Structure from Chaos

Your goal is to feed the AI the raw, unstructured transcript and ask it to pull out the most important structured information: Key Decisions and Action Items.

Step 1: Get Your Transcript After your meeting, download or copy the full transcript. It will often be messy, with timestamps, speaker names, and conversational filler ("um," "ah"). Don't worry about cleaning it up.

Step 2: Craft Your "Meeting Summary" Prompt This prompt is one of the most powerful and reusable tools in a PM's arsenal.

Example Prompt:

"Act as an expert Project Manager's assistant. Your task is to analyze the following raw meeting transcript and extract the most important information.

Please do two things:

1. Provide a concise, bulleted list of the key decisions that were made.
2. Create a markdown table of all action items. The table must have three columns: 'Action Item', 'Assigned To', and 'Due Date'. If a due date was not mentioned, leave it blank.

---

MEETING TRANSCRIPT:

[Paste the entire raw transcript from Teams, Zoom, etc. here] ---"

The AI-Generated Result

Even from a messy transcript, the AI is remarkably good at identifying key phrases and producing a clean, actionable summary.

Key Decisions:

• The team has agreed to move forward with using the 'Stripe' payment gateway.
• The launch date for the beta version is confirmed for July 15th.
• The 'User Profile' page will be moved out of the MVP scope to meet the deadline.

Action Items:

Action Item	Assigned To	Due Date
Finalize the contract with Stripe.	Sarah	EOD Friday
Update the project timeline to reflect the new scope.	Alex	-
Create initial design mockups for the checkout flow.	David	Next Wednesday

This summary can be generated in less than a minute. You can then copy and paste this directly into a follow-up email or your project management software, ensuring everyone is aligned and accountable.